Effective policies and procedures, including the manual as a whole, are living
documents that must grow and adapt with a company. While the core
elements and the intent of a policy will likely remain the same — keeping
people, equipment, assets, and information safe, for example — the details of
how to make it happen need to adapt to the changes in the industry and the
Regular policy review and revision are an important part of every policy and
procedure management plan, and it's something your company should put
time, energy, and resources into.
Why do you need a policy review process?
Outdated policies can leave your organization at risk. Old policies may fail
to comply with new laws and regulations. They may not address new
systems or technology, which can result in inconsistent practices. Can you
imagine a policy that still addresses whether you can bring in floppy disks
from home or discusses the proper use of fax machines? Yet there are
probably policy manuals out there that still have this information in them.